Privacy Policy

Our Commitment to Privacy

Employee Companion takes your privacy seriously. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our service.

We do not share your information with your employer or third parties for marketing purposes. Your data is confidential and used solely to provide you with the services you request.

Information We Collect

Information You Provide

We collect information you voluntarily provide when using Employee Companion:

• Questions you ask through Ask HR Powered by Avery
• Documents you upload (employee handbooks, resumes, etc.)
• Information entered into career tools and assessments
• Your selected state and category preferences
• Personality type information
• Career goals and professional development data

Automatically Collected Information

We automatically collect certain technical information:

• Device and browser information
• IP address and location data
• Usage patterns and feature interaction
• Session duration and timestamps
• Error logs and performance data

How We Use Your Information

We use your information to:

• Provide personalized HR guidance and career tools
• Process and analyze your uploaded documents
• Generate AI-powered responses tailored to your questions
• Store your conversation history and documents for your reference
• Improve our service quality and user experience
• Troubleshoot technical issues
• Comply with legal obligations
• Communicate important service updates

How We Protect Your Information

We implement industry-standard security measures to protect your data:

• Encrypted data transmission using SSL/TLS
• Secure data storage with encryption at rest
• Access controls and authentication requirements
• Regular security audits and updates
• Limited employee access on a need-to-know basis

Data Sharing and Disclosure

We Do NOT Share Your Data With:

• Your employer or HR department
• Third-party marketers or advertisers
• Data brokers or aggregators

We May Share Information With:

• Service providers who help us operate the platform (under strict confidentiality agreements)
• Law enforcement when required by law or legal process
• Professional advisors in connection with business operations
• Third parties with your explicit consent

Your Data Rights

You have the following rights regarding your data:

• Access: Request a copy of the data we hold about you
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your data (subject to legal obligations)
• Portability: Receive your data in a machine-readable format
• Withdrawal: Withdraw consent for data processing where applicable

Data Retention

We retain your data for as long as necessary to provide the service and fulfill the purposes described in this policy. Specific retention periods:

• Chat history: Retained until you delete it or close your account
• Uploaded documents: Stored until you delete them
• Career tool outputs: Saved until you remove them
• Account information: Retained until account deletion plus legal retention requirements

Cookies and Tracking

We use cookies and similar technologies to:

• Maintain your session and preferences
• Understand how you use the service
• Improve platform performance
• Provide security features

You can control cookie settings through your browser, though this may affect service functionality.

Third-Party Services

Employee Companion may use third-party services for hosting, analytics, and AI processing. These providers are contractually obligated to protect your data and use it only for providing services to us. We do not control third-party privacy practices and encourage you to review their policies.

Children's Privacy

Employee Companion is intended for adult employees and is not directed at children under 18. We do not knowingly collect information from minors. If we learn we have collected information from a minor, we will delete it promptly.

International Users

If you access Employee Companion from outside the United States, your information may be transferred to and processed in the United States. By using the service, you consent to this transfer and processing.

Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of material changes by posting the updated policy with a new "Last Updated" date. Continued use after changes constitutes acceptance.

Contact Us

If you have questions about this Privacy Policy or wish to exercise your data rights, please contact us: